1.1 Ebonex (hereinafter referred to as the “Company”, and references herein to “we”, “our” and “us” are to the Company) is a platform dedicated to the transaction of digital assets and the provision of related services (hereinafter referred to as the “Service(s)”').
1.2 All natural persons or entity who log onto this Website shall be users of this Website (“Users”). For the convenience of wording in this Agreement, the Users may be referred to as "you" or any other applicable forms of the second-person pronouns.
1.3 Although the content on this Website are available in multiple languages for the convenience of the Users, in the event of inconsistency, the English content shall prevail to the extent of the inconsistency only.
3. COLLECTION OF PERSONAL DATA
3.2 The Personal Data that we may collect may include the following:
(a) an individual’s personal information (this includes but shall not be limited to your name, email address, Internet Protocol address, phone number, date of birth, residential address, identification number);
(b) Personal Data necessary for us to provide our services (this shall include, but not be limited to your phone number, fax number, email address, mailing address, and information concerning your debit card and/or other accounts);
(c) any other Personal Data that may be necessary for us to comply with applicable legal, regulatory and other compliance requirements.
3.3 Typically, we will collect Personal Data from any user accessing the Website, business contacts, business partners, companies that we may invest in or any other third parties that we work with or from publicly available sources.
4. COLLECTION OF COOKIES
4.1 When you visit our Website, please note that we will use Google stats via cookies to record our performance and check the effectiveness of online advertising. Cookies are a small amount of data that is sent to your browser and stored on your computer hard drive. Only when you use your computer to access our Website can the cookies be sent to your computer hard drive.
4.2 Cookies are usually used to record the habits and preferences of visitors in browsing the items on our Website. The information collected by cookies is non-registered and collective statistical data and does not involve personal data.
4.3 Cookies, which enable the Website or service provider system to recognize your browser and capture and recall information, cannot be used to obtain data on your hard drive, your email address, or your personal data. Most browsers are designed to accept cookies. You can opt to set your browser to reject cookies, or to notify you as soon as possible if you are loaded on cookies. However, please note that if you set your browser to disable cookies, it is possible that you may not be able to launch or use some functions of our Website.
5. USE OF PERSONAL DATA
5.1 We may use Personal Data for:
(a) providing our products and/or services;
(b) internal audits;
(c) security and risk management;
(d) identity verification and authentication;
(e) legal, regulatory and other compliance requirements (including providing assistance to law enforcement, judicial, regulatory or other government agencies and statutory bodies); and
(f) other work, business and marketing and promotion related activities.
5.2 We will not use Personal Data for purposes which we are not permitted to under applicable laws and regulations.
6. DISCLOSURE OF PERSONAL DATA
6.1 We may share and disclose Personal Data with:
(a) our partners and suppliers in connection with the provision of services to our customers;
(b) partners, licensors, vendors, agents, contractors or third party service providers who provide services to us including but not limited to insurance, consultancy, courier services, telecommunications, IT, payment, printing, billing, payroll processing, technical services, training, market research, call centre, security or other such services to us;
(c) in the event of an actual or prospective business asset transaction (such as any merger, acquisition or asset sale), any business partner, investor, assignee, or transferee for the purposes of facilitating such a transaction;
(d) any relevant government regulators, statutory boards or authorities or law enforcement agencies as required by any laws, rules, guidelines and regulations or schemes imposed by any government to bodies and authorities.
6.3 In exceptional circumstances, we may also be required to disclose Personal Data, where there are grounds to believe that disclosure is necessary to prevent a threat to life or health, or for law enforcement purposes.
6.4 In some cases, we shall encrypt, anonymize, and aggregate the information before sharing it. Anonymizing means stripping the information of personally identifiable features. Aggregating means presenting the information in groups or segments e.g. age groups.
6.5 We will also ensure that overseas organisations we work with observe strict confidentiality and data protection obligations, and shall ensure that any personal data transferred overseas will be made in accordance with relevant regulations.
7. ACCURACY AND UPDATING OF PERSONAL DATA
7.1 We will strive to keep your Personal Data accurate. You will be given the ability to review and update your Personal Data that we have in our possession.
7.2 You should ensure that all Personal Data submitted to us is complete, accurate, true and correct. Further, when you provide us with any Personal Data relating to a third party (including your spouse, children, parents and/or employees), you represent and warrant to us that you have obtained the consent of the third party to provide us with their Personal Data.
7.3 If there is any Personal Data relating to you that you are unable to update and which you wish to make corrections to, you may contact our Data Protection Officer (whose contact is set out below) and we will be happy to help you as best as we can.
8. ACCESS TO PERSONAL DATA AND RESPECTING INDIVIDUAL’S CONSENT
8.1 If you wish to access the Personal Data that we have relating to you, inquire about the way in which Personal Data relating to you has been used or disclosed by us in the past year, or wish to withdraw your consent to our use of such Personal Data, you may contact our Data Protection Officer (whose contact is set out below) and we will seek to attend to your request as best as we reasonably can. Please note that:
(a) In order for us to provide any personal data we will need to verify your identity and may request further information about your request.
(b) We may refuse access to your Personal Data if it would affect the privacy rights of other persons or if it breaches any confidentiality that attaches to that information.
(c) We may also refuse your request where we are legally permitted to do so and give you such reasons.
(d) You should be aware that we may take a reasonable time to process your application for access as we may need to retrieve information from storage and review the information in order to determine what information may be provided.
(e) Kindly note that we may have to charge you a reasonable administrative fee for retrieving Personal Data relating to you.
9. SECURITY OF PERSONAL DATA
9.1 Safeguarding and respecting the confidentiality of Personal Data is important to Inside Works. We will use our best efforts to protect Personal Data.
9.2 The security measures that we may take to Personal Data include but are not limited to the following measures:
(a) Physical measures: Physical records of your personal data will be stored in a properly locked place.
(b) Electronic measures: Computer data which contain your personal information will be stored in computer systems and storage medias subject to strict login restrictions.
(c) Management measures: only staff members duly authorized by us can access your personal data, and these staff members shall comply with our internal code concerning personal data confidentiality.
(d) Technical measures: such encryption techniques as Secure Socket Layer Encryption may be used to convey your personal data.
(e) Other measures: our network servers are protected by proper firewall(s).
9.3 Notwithstanding the above, please note that we will not be held liable or responsible for any loss, misuse or alteration of Personal Data that may be caused by third parties.
10. RETENTION OF PERSONAL DATA
We will only retain Personal Data for only as long as there is a business or legal need. In the event that retention of Personal Data is no longer necessary for any business or legal purposes or when the purpose for which the Personal Data was collected is no longer being served by the retention of the Personal Data, we will remove, destroy or anonymise the Personal Data.
11. DISCLOSURE OF PERSONAL INFORMATION POLICY AND PROCEDURE OF MAKING A COMPLAINT
12. HOW TO CONTACT US
Please feel free to contact our Data Protection Officer at firstname.lastname@example.org.